Everyone has to do presenting from time to time. It can be in a formal setting, it could be an interview, or it could simply be in a meeting – and if it’s in a meeting it might not actually be a presentation – it could be you just want to make a point.
In any form of public speaking situations asking yourself these 3 questions beforehand could get you everything you want!
- What do I want out of this?
Setting our own bar is vital before any presentation. When you establish the point you want to make, and what you want the outcome to be for you, then you can control the content of the presentation and be confident with it.
2. What do I want them to remember?
This is about making sure your audience walks away with one clear message. And it ensures that when you are presenting you can make sure your theme shines through,
3. Who am I speaking to?
Years ago I heard Alec Baldwin say on his podcast “Here’s The Thing…” that when he interviewed people he always thought about who they were, and what they would be expecting?
In his case, he was thinking that if he was interviewing a huge record label boss versus a politician, versus a comedian, he might ask his questions in a certain way, or think of experiences he could relate to with them.
You can make some simple assumptions about the person you are going to attempt to connect with. For example, if you know the audience will all be lawyers you can make some assumptions about what is important to them that day. Or if you are going for a meeting with a CEO you can assume they are busy and not waste your time getting to your point.
These three questions never fail to help my clients through sticky situations, the content they are unsure about sharing or meetings they are nervous about. So if you are in a similar situation – these 3 questions will not let you down.
Commercial Radio Presenters have always known the pressure of being allowed to talk, for only a certain time. Over the years it has been my job to get the most out of a presenter that has to talk for only 2 minutes. Or 30 seconds. Or 10 seconds. Or 3 seconds.
In that time it’s a radio presenter’s job to get you to listen for 15 minutes more (this is to do with how audience figures are collated). It’s not easy.
Now many presenters struggled, complaining that they couldn’t get the story in in-that time. I spent many hours and days explaining that in that short time they should be thinking “what CAN I do?” Rather than “What can’t I get done?” There is nothing like a time limit to make you self edit – but self-editing is hard.
Then one day a presenter who had been resistant, bounded up to me and with a real glint in his eye said: “Kate! I listened to my Friday show and I tell you what, this shorter link thing is amazing. When you hear my voice it’s like, boom!”
He clapped his hands together “Impact!”
Making every word count is not a new concept, Mark Twain said: “I’m sorry this letter is long, but I didn’t have the time to make it short”. And the Twitter age has had us working out how to edit our complex emotions down to 140/250 characters for some time now.
It’s still not easy. So here are some tips to self edit your content.
- Remove all mitigating language
Too many words get in the way of your message.
When you look at a painting the warmer colours (yellows, oranges, reds) attract the eye first. So if you want the eye drawn to a certain part of the canvas you paint some red in that spot. But if you paint the whole canvas red, it’s just red – and nothing else stands out.
Words are the same. Too many words, and too much detail is an ineffective way of getting someone to hear your point. You are saying everything and nothing.
The first thing to do is to get rid of any wasted words:
I was thinking that
Does that make sense?
Not only do they fill in space that needs to be cleared, but they also undermine your point.
- Rehearse and hear it back
Nothing beats rehearsal and listening back to spot where an edit is required.
Record yourself on your phone, and listen back. Film yourself on your phone, and watch it back. Even practising in front of another human gets you to hear yourself back.
Trust me – you will hear your edit immediately. I usually find myself yelling “oh shush will you” at myself. And then I just hammer out the words.
- Get to the point as quickly as you can
Helen Zaltzman-Austwick is the Queen Of Podcasters. I saw her speak at a live event a couple of years ago and she advised the audience of eager podcast makers: “Start as late in the story as possible”.
The biggest mistake people make is to over explain the set up and give too much context. The story doesn’t start with the set up, it starts with the problem. The set up literally gives your audience the reason to keep listening to you.
It’s the same with any point you wish to make. Never make your boss wait 45 minutes before you deliver the point of your presentation. Get into your point as soon as you can.
Use these three tips to be heard, and create an impact in these noisy times.
For a lot of people, the word “networking” is an evil word. That feeling of meeting people and selling yourself sounds hideous. Haunted by negative self-talk like “they aren’t going to want to hear about me”, or “it’s all so fake”, or “I’m just not smart enough”, many run for the door as soon as networking is mentioned.
The reality is, that nowadays, there is no job in the world, that doesn’t require you to sell your business. Building relationships is vital to any career, or business because people work with people they know, like and trust.
Networking doesn’t have to be an uncomfortable experience and the whole concept of building relationships is shrouded with myths.
Let’s bust through a few:
Myth 1: Networking is only done at events and meetings
When you say “networking” to someone the immediate picture is standing in a group of people at an event awkwardly trying to work out when to introduce yourself.
Yes, networking events are important, but you can “network” in your own way, space and time as well. You can arrange to meet people for coffee. You can meet people through Linkedin. And in fact you are networking all the time. The people that you work with right now, will possibly be your boss one day, or they’ll go to a great new job and may recommend you.
One thing that helps is understanding what type of communicator you are as you can then play to your strengths. Take this iMA Strategies quiz to discover how you can be better at networking: http://katecocker-ima.com
Myth 2: Networking only counts if you are meeting new people
When I started both my Presenter Coach Business and Kate Cocker Studio (where I sold my artwork and paintings) I realised that actually where the connections start, are with the people you know. Friends would be the first to buy my paintings, and I still get Presenter Coach work through people I play netball with.
Start with who you know, make a list. Then see who they know. And make sure your friends and family, know what it is you actually do so that they can employ you or recommend you.
Myth 3: Networking means talking about myself or the business constantly, and I am not good at that
This is the greatest pressure people put on themselves when they think about networking. But you can take the pressure off right now as here is the secret to being a good networker:
All you have to do is listen.
Think about the people you know that you consider to be good listeners. Do you dislike them? No. Do you respect them? Yes. Do you trust them? Yes.
Listening is key to building relationships and business development. Finding out what are the challenges for their business, gives you the opportunity to help them. You can’t help without listening, being interested and asking questions about the things they are talking about.
Take the light off you, and make sure you shine the light on them.
Sometimes we can build up myths that protect us. Our assumptions protect us from taking risks, feeling uncomfortable and bursting out the comfort zone. Sometimes we don’t have to jump in 2 footed and terrify ourselves, sometimes we can stretch our comfort zone and slowly build confidence that we know what we are doing.
So network to your strengths, start with who you already know, and listen so that you can work out how what you do can help the person you are talking to.
There is one more element to networking that will help you get that new gig, or client. I will reveal all in my next blog.
Content Ideas are the elixir of any regular Content Creator: when you have them it’s easy to create amazing content, when you don’t it’s hard work.
Firstly – let me clear this up – you are a Content Creator if you are presenting to anyone about anything on any platform. So yes, that’s you.
Now for the ‘hard work’ part.
When I run out of ideas, I don’t just run out of ideas and think “it’s OK Kate, you’re just having a bad day”… I have a catastrophic crisis of confidence.
Last week I sat down to write this blog…with nothing. I put it off for 3 days and nothing came to me. I then thought about not writing it at all. Then the evil inner voice started telling me that this was always going to happen, that inside you’ve known all along that you’re not really that good at this and everyone is going to find out. Then I had an adult tantrum, had some gin and went to bed.
I finally talked to my colleague who said “what about a blog about coming up with ideas?”
Which shook me out of my strop to go through the process I always go through (and had forgotten) when I need inspiration for new ideas.
- Use Your Life
I say this all the time. Finding the best way to connect with your audience is to find a common bond. And the most basic common bond is that we are all human. What makes us human? : The personal, the quirks, the niggles, the crazy, the silly and the obsessive. Loves, hates, passions, relationships, and emotions.
Look at what has happened to you recently to pull out some stories from there. Dig deep. If it helps, comedian Steve Martin suggests sitting in a coffee shop for 3 hours and making a note of all the things you see, think and feel. That should be plenty to get you started!
On the search for inspiration, sometimes the outside world can help. When I record my Everyday Positivity Flash Briefing I record 5-10 at a time. I keep a note of significant dates, events, film releases, TV shows, birthdays, anniversaries and use them in my content.
I did a whole 2-minute episode about how I love mountains because they are something that you view from far away, and if we look at our life from far away, maybe it would look just as great! I do genuinely think this but the content starter for it? It’s International Mountain Day that day.
While topicality can create ideas, it is mostly useful for relevance. For example, I talked about Black Friday as an example of using positive language on the 23rd November 2018 Black Friday episode. The episode was about using “and” rather than “but”, with the punchline “I bought loads of amazing things in the Black Friday sales AND I saved a load of money”…
3. Do a Mind Map
No really. Just get writing.
I love a mind map, but I like to do them on my own! I relax my mind and the start listing ideas. Then I add associations, then opposites and then more associations and opposites and it usually throws up something I’d not thought of.
4. What does your audience NEED?
The best content is the content that adds value to your audience. I have heard the words “pain points” being bandied around recently in business. Find your client’s “pain point” and then give them a solution for that, is the advice. I guess the best thing to do is be useful to them.
And sometimes just asking your audience for what they need can create the best content. What do they struggle with? What would they like to know?
When all else fails though – I will always recommend sleeping on it.
You know the idea that comes to you in the shower or on the sunbed – there’s a scientific reason for it. You need to let your brain state drift and it will pop ideas in.
Last week when I did the Content Mind Map I slept on it, and then while driving the following morning last week’s blog about Script Reading popped into my head!
So maybe fill yourself up with inspiration and then have a lie-down!